As a small team-based organization, United Way employees are expected to work in a flexible environment. Achieving the organization’s goals is the responsibility of every employee. To this point, employees must possess the ability to manage multiple tasks that impact various areas of the organization. In addition, all employees interface daily with donors and volunteers. It is critical that United Way employees demonstrate professionalism in all their activities, exemplary interpersonal skills, and the highest ethical standards.

POSITION SUMMARY:

The Community Impact & Administrative Specialist provides essential administrative, data, and grant management support to the Community Impact team and organization as a whole. This role is responsible for assisting with the grant management platform, including assisting funded partners with applications and reporting, ensuring data accuracy for internal tracking, receptionist, scheduler, and office inventory and administration. The Specialist plays a key role in many parts of the organization and helps keep the office running smoothly while welcoming all guests.

ESSENTIAL FUNCTIONS:

Community Impact Support

• Prepare materials and record meeting proceedings for Community Impact committees.
• Coordinate scheduling, communication, and logistics for application reviews and site visits.
• Provide administrative support for strategic initiatives and focus areas.
• Triage and support requests for community assistance, referring as appropriate.

Grant Management Support

• Maintain the electronic grant management platform; set up application and reporting cycles.
• Provide technical assistance and guidance to funded partners using the system.
• Monitor submission deadlines and follow up on outstanding reports or documentation.

Data & Reporting Coordination

• Generate and format data reports on program outcomes, funding allocations, and other internal needs.
• Prepare clean datasets to support analysis and review by the Director of Community Impact.

Office & Building Assistance

• Answer telephone and handle all inquiries in a positive and professional manner
• Meet and greet clients and visitors
• Prepare correspondence for publications and presentations utilizing Word, Excel and PowerPoint
• Assist with coordinating agency speaker opportunities for companies requesting speakers
• Transcribe minutes for the Board of Directors and the Foundation Board meetings as needed
• Prepare for meetings including scheduling and distributing materials
• Make follow-up calls to determine meeting attendance
• Process incoming and outgoing mail
• Operate office equipment including, but not limited to: copier, fax machine and postage machine
• Assist with travel accommodations/reservations
• Order office supplies as needed, as well as supplies needed for various functions
• Additional duties as assigned

QUALIFICATIONS:

• Associate’s or Bachelor’s degree preferred (e.g., Public Administration, Nonprofit Management, or related field).
• 1–3 years of experience in grant coordination, program support, receptionist, or data entry/analysis.
• Proficiency in Microsoft Office; experience with grant platforms and CRMs a plus.
• Strong organizational skills and attention to detail; ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Demonstrated adaptability and a collaborative spirit in a team and mission-driven environment.
• Ability to deal with public and business community in a friendly, positive manner.

EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $21.60 - $23.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

To apply, please visit Indeed.